Civil Registry Services

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CIVIL REGISTRY

REPORT OF BIRTH (ROB)

OVERVIEW

The birth of a child abroad, whose both or either one of the parents are still Filipino citizens at the time of birth must be immediately reported to the Philippine Embassy or Consulate which has jurisdiction over the place of birth. This ensures that their Filipino citizenship is properly recorded with the Philippine Statistics Authority (PSA).

GENERAL INFORMATION

The birth of a child to at least one Filipino parent must be reported to the Philippine Consulate in Houston if the birth occurred in any of the following areas:

Arkansas, Louisiana, Mississippi, New Mexico, Oklahoma, and Texas

  • Only births that occurred within its consular jurisdiction can be registered at the Philippine Consulate General in Houston. 
  • Births in other states must be registered at the Embassy / Consulate General with jurisdiction over the place of birth. 
  • Application for Reports of Births may be submitted through the following means:
    • By Mail
      Philippine Consulate General
      Attn: Civil Registry Section
      9990 Richmond Avenue, Suite 100N
      Houston, Texas 77042, USA
    • Personal Submission
      No Appointment Needed.
      Personal appearance at the Consulate General of Filipino parents is required if the application is to be submitted in person as the Report of Birth form must be signed before a consular officer.

A. HOW TO APPLY

  1. Prepare your documents. Complete your required documents before submitting your application. This includes your cover letter, supporting documents, a self-addressed stamped envelope (optional), and payment.
  2. Send or submit your application. Mail or submit your completed application package
  3. Await Delivery. Once received, your application will be promptly processed. If documents are complete and in order, the Report of Birth will be processed and will be ready for pick up or will be mailed out within five (5) business days upon receipt of the application.

B. REQUIREMENTS

Please ensure that all required documents are complete before mailing your application to avoid processing delays. The Consulate reserves the right to return incomplete applications.

Kindly be advised that the Consulate does not have photocopying or printing facilities available on site.

a. Cover Letter

  • Indicate the service requested
  • Write your name and contact information (mobile number and email address)
  • List the enclosed documents 

b. Report of Birth Form

  • Four (4) original Report of Birth Forms.
    • If the birth is reported in person by one of the parents, the attending physician, or the person whose birth is being reported if over 18 years of age – all four (4) duly-accomplished forms will be sworn to and signed by the informant before a Consular Officer; or
    • If submitting the Report of Birth (ROB) by mail
      1. Item 20 in all four (4) duly-accomplished ROB forms must be notarized by a Notary Public
      2. Items 21 and 22 must be left blank
  • Entries must be printed/typewritten or handwritten in black ink. Please use the fillable PDF to accomplish the form.
  • The name of the child should follow the Philippine naming convention (i.e. Given Name, Mother’s Maiden Surname, Father’s Surname).
  • Entries should be made in the exact format indicated in the ROB form (ex. Date: 28 March 2023, Place: Houston, Texas, USA).
  • The mother should use her maiden information (birth name or name before marriage) in filling out the ROB form. All other entries must be at the time of birth of the child.

c. Birth Certificate

  • One (1) original and (4) photocopies of the child’s foreign birth certificate
  • One (1) original and (4) photocopies of the parent/s birth certificate/s

d. Parent’s Valid Passport

  • Four (4) photocopies of both parents’ passport data pages

e. Proof of Parent/s’ Filipino Citizenship

  • Four (4) photocopies of Filipino parent’s proof of current Filipino Citizenship, such as permanent resident card, visa, work permit, or Dual Citizenship Identification Certificate or Certificate of Retention/Re-acquisition of Philippine Citizenship issued by the Philippine Embassy/Consulate of the Bureau of Immigration (BI), Oath of Allegiance, and Order of Approval. 
  • If Parent is a Former Filipino and have acquired foreign citizenship, Four (4) photocopies of the former Filipino citizen’s foreign naturalization certificate

f. (Optional) Self-Addressed Stamped Envelope

If you prefer the documents to be returned by mail, please provide:

  • One (1) self-addressed stamped envelope with tracking number
  • Legibly write your name and mailing address in the “To” section (recipient)
  • Leave the “From” section (sender) blank

g. Payment

  • USD 25.00 processing fee for Report of Birth
  • USD 25.00 processing fee for Certificate of Registration of Legal Instrument for those executing Affidavit of Admission of Paternity (AAP) and Affidavit to USE the Surname of the Father (AUSF)
  • USD 25.00 processing fee for Registration/Notarization of AAP/PHI
  • USD 25.00 processing fee for Registration/Notarization of AUSF
  • USD 10.00 for expedite release (3 business days)
  • Accepted payment methods include CASH, money order payable to “Philippine Consulate General”, or credit card (with convenience fee)

C. ADDITIONAL REQUIREMENTS

a. If Parents were Married at the Time of Birth

  • Philippine Marriage Certificate
      • One (1) original and four (4) photocopies of marriage certificates issued by the Philippine Statistics Authority (PSA) or foreign marriage contract. See sample PSA document here.
      • If you do not have a marriage certificate issued by the PSA on security paper, please order online through psahelpline.ph. 
      • If you have not yet reported your marriage, you may file a Report of Marriage at the same time as your child’s Report of Birth. 

b. If Parents were Married after the Child’s Birth

  • Joint Affidavit of Legitimation
        • One (1) original and three (3) photocopies of the notarized affidavit.
        • The template can be downloaded here.
  • Certificate of No Marriage (CENOMAR)
      • One (1) original and four (4) photocopies of Filipino parent/s’ Certificate of No Marriage issued by the Philippine Statistics Authority (PSA)
      • If you do not have a CENOMAR. Please order online through https://psahelpline.ph/

c. If Parents Are Not Married and the Father will Acknowledge Paternity

  • Affidavit of Admission of Paternity (AAP)
    • Four (4) original affidavits, each notarized by a notary public.
    • Executed by the father.
    • The template can be downloaded here. 
  • Affidavit to Use the Surname of the Father (AUSF)
    •  Four (4) original affidavits, each notarized by a notary public. 
    • If the child is below 7 years old, Executed by the mother
    • If the child is 7 to 17 years old, Executed by the child and attested by the mother
    • If the child is 18 years old and above, executed by the child.
    • The template can be downloaded here.

d. If Child’s Birth is Reported More than A Year After They Were Born

  • Affidavit of Delayed Registration
      • One (1) original and three (3) photocopies of notarized affidavit explaining the detailed registration
      • Template can be downloaded here. 

e. If Child was Included in Parent’s Dual Citizenship Petition

  • Dual Citizenship Identification Certificate
      • Four (4) photocopies of Identification Certificate, Order of Approval or Petition for Reacquisition of Philippine Citizenship, indicating the name of the child as a minor derivative of the parent’s re-acquisition of Philippine Citizenship. 

f. (Optional) Self-Addressed Stamped Envelope
If you prefer the documents to be returned by mail, please provide:

  • One (1) self-addressed stamped envelope with tracking number
  • Legibly write your name and mailing address in the “To” section (recipient)
  • Leave the “From” section (sender) blank

RELEASING

Please allow five (5) business days for the processing and release of your document/s.

By Pick up
Monday to Friday from 9:00 a.m. to 5:00 p.m. 

After five (5) business days, submit the official receipt to claim your Report of Birth. In case you are unavailable to personally claim your passport, your authorized representative must submit the official receipt, an authorization letter with your signature, and valid IDs of both you and your representative. 

No appointment is needed to personally claim document/s.

By Mail

Applicants have the option to receive their passports/consular documents by mail, using a self-addressed, stamped envelope. 

The Consulate strongly recommends courier services through companies such as DHL, FedEx, or UPS to lessen the possibility of loss or delay in the receipt of the passports/consular documents.

Applicants may opt to use USPS’ services, but are also advised to secure a package tracking number. Moreover, applicants are solely responsible for ensuring that the self-addressed, stamped envelope contains enough stamps for it to reach its intended destination from the Consulate, that handwriting is legible, and delivery address indicated is clear and correct. 

The Consulate is not liable for any delay or loss during mail delivery or while documents are in the custody of the courier service. 

 

RELEASING OF COPIES OF THE REPORTS OF BIRTHS FROM THE PHILIPPINE STATISTICS AUTHORITY (PSA)

It will take around eight (8) months to one (1) year from the date of approval of the Report of Birth before the PSA can generate a copy of the requested document on security paper with a barcode. Once available, a hard copy may be requested online through https://psahelpline.ph/

For further inquiries, please send an email through: pcghouston.registry@gmail.com

REPORT OF MARRIAGE (ROM)

OVERVIEW

The marriage of Filipino citizens abroad must be immediately reported to the Philippine Embassy or Consulate which has jurisdiction over the place of marriage. This ensures that the marriage is properly recorded with the Philippine Statistics Authority (PSA).

GENERAL INFORMATION

The marriage of a Filipino citizen, whether to another Filipino or a foreigner, should be reported to the Philippine Consulate in Houston if the marriage occurred in any of the following areas:

Arkansas, Louisiana, Mississippi, New Mexico, Oklahoma, and Texas

  • Only marriages solemnized within its consular jurisdiction can be registered at the Philippine Consulate General in Houston. 
  • Marriages solemnized in other states must be registered at the Embassy / Consulate General with jurisdiction over the place of solemnization. 
  • Application for Reports of Marriages may be submitted through the following means:
    • By Mail
      Philippine Consulate General
      Attn: Civil Registry Section
      9990 Richmond Avenue, Suite 100N
      Houston, Texas 77042, USA
    • Personal Submission
      No Appointment Needed.
      Personal appearance at the Consulate General of both parties is required if the application is to be submitted in person as the Report of Marriage form must be signed before a consular officer.

A. HOW TO APPLY

  1. Prepare your documents. Complete your required documents before submitting your application. This includes your cover letter, supporting documents, a self-addressed stamped envelope (optional), and payment.
  2. Send or submit your application. Mail or submit your completed application package.
  3. Await delivery or claim document. Once received, your application will be promptly processed. If documents are complete and in order, the Report of Marriage will be processed and will be ready for pick up or will be mailed out within five (5) business days upon receipt of the application. 

B. REQUIREMENTS

Please ensure that all required documents are complete before mailing your application to avoid processing delays. The Consulate reserves the right to return incomplete applications.

Kindly be advised that the Consulate does not have photocopying or printing facilities available on site.

a. Cover Letter

  • Indicate the service requested
  • Write your name and contact information (mobile number and email address)
  • List the enclosed documents

b. Report of Marriage Form

  • Four (4) original Report of Marriage Forms.
    • If the marriage is reported in person it will be sworn to and signed by both husband and wife before the Consular Officer; or
    • If submitting the Report of Marriage (ROM) by mail:
      1. Item 20 on all four (4) duly-accomplished ROM forms must be notarized by a Notary Public
      2. Items 21 and 22 must be left blank
  • Entries must be printed/typewritten or handwritten in black ink. Please use the fillable PDF to accomplish the form.
  • Entries should be made in the exact format indicated in the ROM form (ex. Date: 28 March 2023, Place: Houston, Texas, USA).
  • The wife should use her maiden/single information, including maiden name (birth name or name before marriage) in filling out the ROM form.
  • For the civil status of both husband and wife, indicate if Single, Annulled, Divorced, or Widow/Widower. Entries must be at the time of marriage of the spouses.

c. Marriage Certificate

  • One (1) original and four (4) photocopies of the foreign Marriage Certificate / Contract issued by the Office of Vital Records or any other appropriate office of the State where the marriage took place. The following details must be indicated in the Certificate/Contract:
    • Number of marriages contracted by the parties, if applicable.

d. Valid Passport

  • Four (4) photocopies of both parties’ passport data page

e. Birth Certificate

  • For the Filipino National
    • One (1) original and four (4) photocopies of the Filipino spouse’s birth certificate issued by the Philippine Statistics Authority (PSA) on security paper. See sample here.  
  • For the Foreign National
    • One (1) original and four (4) photocopies of the Foreign spouse’s birth certificate issued by the country of birth
  • If you do not have a birth certificate issued by the PSA on security paper, please order online through psaserbilis.com.ph 

f. Proof of Spouse’s Filipino Citizenship

  • Four (4) photocopies of Filipino spouse’s proof of current Filipino citizenship, such as permanent resident card, visa, notice of action, work permit, or Dual Citizenship Identification Certificate or Certificate of Retention/Re-acquisition of Philippine Citizenship issued by the Philippine Embassy/Consulate of the Bureau of Immigration (BI), Oath of Allegiance, and Order of Approval. 
  • If Spouse is a Former Filipino and have acquired foreign citizenship, Four (4) photocopies of the former Filipino citizen’s foreign naturalization certificate

g. (Optional) Self-Addressed Stamped Envelope

 If you prefer the documents to be returned by mail, please provide:

  • One (1) self-addressed stamped envelope with tracking code
  • Legibly write your name and mailing address in the “To” section (recipient)
  • Leave the “From” section (sender) blank

h. Payment

  • USD 25.00 processing fee for Report of Marriage
  • USD 10.00 for expedite release (3 business days)

i. Accepted payment methods include CASH, money order payable to “Philippine Consulate General”, or credit card (with convenience fee)

C. ADDITIONAL REQUIREMENTS

a. If Marriage is Reported More Than A Year After Solemnization 

  • Affidavit of Delayed Registration
      • One (1) original and three (3) photocopies of a notarized affidavit explaining the delayed registration
      • The template can be downloaded here.

b. If Filipino Spouse is Annulled OR Divorced

  • Judicial Decree of Annulment/Divorce
    • Four (4) photocopies of Judicial Decree of Annulment/Absolute Divorce, with Certificate of Finality by a Philippine court
  • Marriage Certificate with Annotation
    • One (1) original and four (4) photocopies of the marriage certificate issued by the PSA
    • If you do not have a marriage certificate issued by the PSA, please order online through psaserbilis.com.ph 

c. If Filipino Spouse is Widowed

  • Death Certificate
    • One (1) original and four (4) photocopies of the death certificate issued by the PSA or by the deceased foreign spouse’s government
    • If you do not have a death certificate issued by the PSA, please order online through psaserbilis.com.ph  
  • Marriage Certificate
    • One (1) original and four (4) photocopies of the marriage certificate issued by the PSA
    • If you do not have a marriage certificate issued by the PSA, please order online through psaserbilis.com.ph

d. If Foreign Spouse is Divorced

  • Divorce Decree
    • Four (4) photocopies of the divorce decree

e. If Foreign Spouse is Widowed

  • Foreign Death Certificate
      • Four (4) photocopies of the death certificate

RELEASING

Please allow five (5) business days for the processing and release of your document/s.

By Pick up
Monday to Friday from 9:00 a.m. to 5:00 p.m. 

After five (5) business days, submit the official receipt to claim your Report of Marriage. In case you are unavailable to personally claim your passport, your authorized representative must submit the official receipt, an authorization letter with your signature, and valid IDs of both you and your representative.

No appointment is needed to personally claim your passport. 

By Mail

Applicants have the option to receive their passports/consular documents by mail, using a self-addressed, stamped envelope. 

The Consulate strongly recommends courier services through companies such as DHL, FedEx, or UPS to lessen the possibility of loss or delay in the receipt of the passports/consular documents.

Applicants may opt to use USPS’ services, but are also advised to secure a package tracking number. Moreover, applicants are solely responsible for ensuring that the self-addressed, stamped envelope contains enough stamps for it to reach its intended destination from the Consulate, that handwriting is legible, and delivery address indicated is clear and correct. 

The Consulate is not liable for any delay or loss during mail delivery or while documents are in the custody of the courier service. 

RELEASING OF COPIES OF THE REPORT OF MARRIAGE FROM THE PHILIPPINE STATISTICS AUTHORITY (PSA)

It will take around eight (8) months to one (1) year from the date of approval of the Report of Marriage before the PSA can generate a copy of the requested document on security paper with a barcode. Once available, you are advised to request online for a hard copy of the report of Marriage at www.psaserbilis.com.ph 

For further inquiries, please send an email through: pcghouston.registry@gmail.com

REPORT OF DEATH (ROD)

OVERVIEW

The death of a Filipino citizen abroad must be immediately reported to the Philippine Embassy or Consulate that has jurisdiction over the place of death. This allows the death to be properly registered with the Philippine Statistics Authority (PSA).

The Report of Death applies only to Filipino Citizens. If the deceased is no longer a Filipino Citizen, submitting a Report of Death is not required. Instead, the family or authorized representative may apply for a Consular Mortuary Certificate.

GENERAL INFORMATION

The death of a Filipino citizen should be reported to the Philippine Consulate in Houston if the birth occurred in any of the following areas:

Arkansas, Louisiana, Mississippi, New Mexico, Oklahoma, and Texas

  • Only deaths of Filipino nationals that occurred within its consular jurisdiction can be registered at the Philippine Consulate General in Houston. 
  • Deaths in other states must be registered at the Embassy or Consulate General with jurisdiction over the place of death.
  • Application for Reports of Deaths may be submitted through the following means:
    • By Mail
      Philippine Consulate General
      Attn: Civil Registry Section
      9990 Richmond Avenue, Suite 100N
      Houston, Texas 77042, USA
    • Personal Submission
      No Appointment Needed.
      The representative of the deceased is required to personally appear at the Consulate General as the Report of Death form must be signed before a consular officer

A. HOW TO APPLY

  • Prepare your documents. Complete your required documents before submitting your application. This includes your cover letter, supporting documents, a self-addressed stamped envelope (optional), and the fee.
  • Send or submit your application. Mail or submit your completed application package.
  • Await Delivery. Once received, your application will be promptly processed. If documents are complete and in order, the Report of Death will be processed and will be ready for pick up or will be mailed out within five (5) business days after receipt of the application.

B. REQUIREMENTS

Please ensure that all required documents are complete before mailing your application to avoid processing delays. The Consulate reserves the right to return incomplete applications.

Kindly be advised that the Consulate does not have photocopying or printing facilities available on site.

General Requirements

a. Cover Letter

  • Indicate the service requested
  • Write your name and contact information (mobile number and email address)
  • List the enclosed documents

b. Report of Death (ROD) Form

  • Four (4) original Report of Death Forms.
    • If the death is reported in person by a representative, all four (4) duly-accomplished Report of Death forms must be signed and sworn before a Consular Officer; or
    • If the ROD is submitted by mail:
      1. Item 26 on all four (4) duly-accomplished ROD forms must be notarized by a Notary Public. You may notarize  only the first copy, and submit photocopies of the remaining three copies, provided they clearly show the Notary Public’s seal and signature
      2. Items 27 and 28 must be left blank
  • Entries must be printed/typewritten or handwritten in black ink. Please use the fillable PDF to accomplish the form.
  • Entries should be made in the exact format indicated in the ROD form (ex. Date: 28 March 2023, Place: Houston, Texas, USA).

c. Death Certificate

  • One (1) original and four (4) photocopies of the foreign death certificate issued by the State Department of Health (The original will be returned with the processed Report of Death)
  • Case of death must be indicated

d. Identification Card

  • Four (4) photocopies of decedent’s passport data page or other government-issued ID
  • Four (4) photocopies of the authorized representative/informant’s passport data page or other government-issued ID

e. Proof of Filipino Citizenship

  • Four (4) photocopies of decedent’s proof of current Filipino citizenship, such as permanent resident card, visa, work permit, or Dual Citizenship Identification Certificate or Certificate of Retention/Re-acquisition of Philippine Citizenship issued by the Philippine Embassy/Consulate of the Bureau of Immigration (BI), Oath of Allegiance, and Order of Approval

f. (Optional) Self-Addressed Stamped Envelope
If you prefer the documents to be returned by mail, please provide:

  • One (1) self-addressed stamped envelope with tracking number
  • Legibly write your name and mailing address in the “To” section (recipient)
  • Leave the “From” section (sender) blank

g. Payment

  • USD 25.00 processing fee for Report of Death
  • USD 10.00 for expedite release (3 business days)
  • Accepted payment methods include CASH, money order payable to “Philippine Consulate General”, or credit card (with convenience fee)

RELEASING

Please allow five (5) business days for the processing and release of your document/s.

By Pick up
Monday to Friday from 9:00 a.m. to 5:00 p.m. 

After five (5) business days, the representative who filed the application (e.g., next-of-kin) submits the official receipt to claim the Report of Death or in case he/she is unavailable to receive it personally, a nominated representative must submit the official receipt, a signed authorization letter, and valid IDs of the representative who filed the application and the nominated representative.

No appointment is needed to personally claim your passport. 

By Mail

Applicants have the option to receive their passports/consular documents by mail, using a self-addressed, stamped envelope. 

The Consulate strongly recommends courier services through companies such as DHL, FedEx, or UPS to lessen the possibility of loss or delay in the receipt of the passports/consular documents.

Applicants may opt to use USPS’ services, but are also advised to secure a package tracking number. Moreover, applicants are solely responsible for ensuring that the self-addressed, stamped envelope contains enough stamps for it to reach its intended destination from the Consulate, that handwriting is legible, and delivery address indicated is clear and correct. 

The Consulate is not liable for any delay or loss during mail delivery or while documents are in the custody of the courier service. 

It will take around eight (8) months to one (1) year from the date of approval of the Report of Death before the PSA can generate a copy of the requested document on security paper with a barcode. Once available, you are advised to request online for a hard copy of the report of Death at www.psaserbilis.com.ph 

For further inquiries, please send an email through: pcghouston.registry@gmail.com

CONSULAR MORTUARY CERTIFICATE

OVERVIEW

The Philippine Consulate issues consular mortuary certificates for human remains that will be transported to the Philippines. Requirements for shipment of human remains depend on whether the body was embalmed or cremated.

GENERAL INFORMATION

The Philippine Consulate issues consular mortuary certificates for the shipment of remains of deceased persons, whether Filipino or foreign, to the Philippines.

If the deceased is a Filipino citizen, the death should also be reported to the Consulate. Visit this page for the additional set of requirements. 

To ensure timely processing, Consular Mortuary Certificate applications should be received by the Consulate at least two (2) weeks before the scheduled flight for repatriation.

Remains of individuals who died as a consequence of any communicable disease should be properly embalmed and placed in a hermetically sealed metallic casket, which should be enclosed in a wooden coffin or case and securely screwed or nailed and carefully disinfected.

  • Application for Consular Mortuary Certificates may be submitted through the following means:
    • By Mail
      Philippine Consulate General

      Attn: Civil Registry Section
      9990 Richmond Avenue, Suite 100N
      Houston, Texas 77042, USA

    • Personal Submission
      No Appointment Needed

      The representative of the deceased is required to personally appear at the Consulate General to submit the necessary documents for the issuance of the Consular Mortuary Certificate

A. HOW TO APPLY

  • Prepare your documents. Complete your required documents before submitting your application. This includes your cover letter, supporting documents, a self-addressed stamped envelope (optional), and payment.
  • Send or submit your application. Mail or submit your completed application package.
  • Await Delivery. Once received, your application will be promptly processed. If documents are complete and in order, the Consular Mortuary Certificate will be processed and will be ready for pick up or mailed out within five (5) business days after receipt of the application.

B. REQUIREMENTS

Please ensure that all required documents are complete before mailing your application to avoid processing delays. The Consulate reserves the right to return incomplete applications.

Kindly be advised that the Consulate does not have photocopying or printing facilities available on site.

General Requirements

a. Cover Letter

  • Indicate the service requested
  • Write your name and contact information (mobile number and email address)
  • List the enclosed documents

b. Death Certificate

  • One (1) original and two (2) photocopies of the foreign death certificate
  • Must indicate cause of death

c. Passport

  • Two (2) photocopies of the decedent’s passport page or other government-issued ID

d. If Filipino, Proof of Filipino Citizenship

  • Two (2) photocopies of decedent’s proof of current Philippine citizenship, such as permanent resident card, visa, notice of action, work permit, or Dual Citizenship Identification Certificate or Certificate of Retention/Re-acquisition of Philippine Citizenship issued by the Philippine Embassy/Consulate of the Bureau of Immigration (BI), Oath of Allegiance, and Order of Approval

e. Flight Itinerary

  • Two (2) photocopies of the flight itinerary of the human remains or the person carrying the cremated remains

f. (Optional) Self-Addressed Stamped Envelope
If you prefer the documents to be returned by mail, please provide:

  • One (1) self-addressed stamped envelope with tracking number
  • Legibly write your name and mailing address in the “To” section (recipient)
  • Leave the “From” section (sender) blank

g. Payment

  • USD 25.00 processing fee for Consular Mortuary Certificate
  • USD 10.00 for expedite release (3 business days)
  • Accepted payment methods include CASH, money order payable to “Philippine Consulate General”, or credit card (with convenience fee)

C. ADDITIONAL REQUIREMENTS

a. For Human Remains (embalmed)

  • Notarized Embalming Certificate
      • One (1) original and two (2) photocopies of the Notarized Certificate issued by the Mortuary / Funeral Director stating that: 
        1. The body was properly embalmed in accordance with internationally accepted practices;
        2. The body is in a sanitary condition for overseas shipment, consistent with existing standards; and
        3. The coffin/casket has been hermetically sealed and contains only the remains of the deceased
  • Certificate of Non-Contagious Disease from the Health Department
    • One (1) original and two (2) photocopies, issued by the State of Department of Health
  • Burial Transit Permit
    • One (1) original and two (2) photocopies 
  • Identification Documents
    • Submit any valid government-issued ID of the person designated to travel with the remains of the deceased  (e.g., passport or driver’s license / state ID indicating residential address)
    • Two (2) photocopies of the government-issued ID presented
    • Clearly indicate the relationship to the deceased on the copies (e.g., Spouse, Father, Mother) 
  • Consignee Details
    • One (1) original and two (2) photocopies
    • Provide the name, address, and contact number of the receiving funeral company in the Philippines in written form

a. For Cremated Remains

  • Notarized Certificate of Cremation
    • One (1) original and two (2) photocopies of the Notarized Certificate issued by the Crematory stating that: 
      • The body was properly cremated in accordance with internationally accepted practices;
      • The ashes are in sanitary condition for overseas shipment, consistent with existing standards; and
      • That the urn has been hermetically sealed and contains only the ashes of the deceased
  • Identification Documents
    • Submit any valid government-issued ID of the person designated to carry the urn (e.g., passport or driver’s license / state ID indicating residential address)
    • Two (2) photocopies of the government-issued ID presented
    • Clearly indicate the relationship to the deceased on the copies (e.g., Spouse, Father, Mother)

RELEASING

Please allow five (5) business days for the processing and release of your document/s.

By Pick up
Monday to Friday from 9:00 a.m. to 5:00 p.m. 

After five (5) business days, the representative who filed the application (e.g., next-of-kin) submits the official receipt to claim the Consular Mortuary Certificate or in case he/she is unavailable to receive it personally, a nominated representative must submit the official receipt, a signed authorization letter, and valid IDs of the representative who filed the application and the nominated representative.

No appointment is needed to personally claim your passport. 

By Mail

Applicants have the option to receive their passports/consular documents by mail, using a self-addressed, stamped envelope. 

The Consulate strongly recommends courier services through companies such as DHL, FedEx, or UPS to lessen the possibility of loss or delay in the receipt of the passports/consular documents.

Applicants may opt to use USPS’ services, but are also advised to secure a package tracking number. Moreover, applicants are solely responsible for ensuring that the self-addressed, stamped envelope contains enough stamps for it to reach its intended destination from the Consulate, that handwriting is legible, and delivery address indicated is clear and correct. 

The Consulate is not liable for any delay or loss during mail delivery or while documents are in the custody of the courier service. 

 

FREQUENTLY ASKED QUESTIONS (FAQs) ON CIVIL REGISTRATION

REPORT OF BIRTH

1. How soon should I report the birth of my child? 

  • Your child’s birth should be reported promptly to the Philippine Consulate to ensure proper registration with the Philippine Statistics Authority (PSA).

2. Can the Consulate accept Report of Birth applications from any state in the United States?

  • No. The Consulate can only accept Report of Birth applications in the United States if the birth occurred in Arkansas, Louisiana, Mississippi, New Mexico, Oklahoma, and Texas.

3. How should my child’s name appear in the Report of Birth?

  • The child’s name should be consistent with Philippine naming convention, such that all given names form part of the first name (entry #2 on the ROB form)

    For a child born to married parents:

    • Surname: Father’s name
    • Middle name: Mother’s maiden last name

    For a child born outside of marriage and the mother has no prior marriage with a person other than the father:

    • Pursuant to RA 9225, the child has the mother’s maiden name as surname and bears no middle name.
    • If the father admits paternity, he should execute the Affidavit of Admission of Paternity (APP) so the ROB can be annotated accordingly.
    • If an APP is executed by the father, the child may adopt the surname of the father as their surname. To do so, the mother or the child, depending on their age, shall execute the Affidavit to Use the Surname of the Father (AUSF). The mother’s surname subsequently becomes the child’s middle name, similar to the format of legitimate children.

    For a child born outside of marriage and the mother has a prior subsisting marriage with a person other than the child’s father:

    • Pursuant to Article 167 of the Family Code of the Philippines, the child shall bear the surname of the mother’s legal husband.

4. Is my child a dual citizen at birth?

  • Your child is a dual citizen at birth if they were born outside the Philippines on or after 17 January 1973, and one of their parents was a Filipino citizen at the time of birth. In such cases, your child’s birth will have to be reported to the Philippine Embassy/Consulate with jurisdiction over the place of their birth for recognition as a Filipino citizen. You may get your child a Philippine passport upon completion of the Report of Birth.

5. Is it mandatory to apply for a Philippine passport after the birth is reported?

  • It is not mandatory to apply for a Philippine passport after completing the Report of Birth process.  

    However, a Philippine passport serves as evidence of citizenship and is more convenient to use in transactions with public and private establishments in the Philippines. It is also a universally accepted ID for business transactions in the Philippines and grants visa-free entry to neighboring countries like Singapore, Thailand, Vietnam, and Indonesia.

6. Why should I get a PSA copy of the Report of Birth?

  • Your PSA birth certificate is an important official document required for various transactions in the Philippines. It is required if you are applying for licenses, IDs, and official documents for school and employment purposes. After six (6) months from the time of approval of the ROB, an authenticated copy from the PSA may be requested online at psaserbilis.com.ph.

REPORT OF MARRIAGE

1. Can the Consulate accept Report of Death applications from any state in the United States?

  • Under PH laws, a woman can retain her complete maiden name. A woman can also adopt her husband’s surname, and her maiden surname becomes her middle name. A woman can also affix her husband’s maiden surname by hyphenating.

    For example, Ms. Maria Santos Garcia marries Mr. Jose Cruz. She can choose to be known as: (1) Maria Santos Garcia; (2) Maria Garcia Cruz; (3) Maria Santos Garcia-Cruz.

2. Why should I get a PSA copy of my Report of Marriage?

  • Your PSA marriage certificate is an important official document required for various transactions in the Philippines. It is required if you are applying for licenses, IDs, and official documents.

    After six (6) months from the time of approval of the ROM, an authenticated copy from the PSA may be  requested online at psahelpline.ph.

3. I am a Filipino citizen divorced from my foreign husband, can I remarry?

  • There is no divorce in the Philippines, but when a divorce is validly obtained abroad, the Filipino spouse shall have the capacity to remarry under Philippine law. However, the foreign divorce decree must first be judicially enforced or confirmed in the Philippines by filing the proper civil action at the Regional Trial Court in the Philippines. 

REPORT OF MARRIAGE

1. Is it mandatory for a woman to adopt her husband’s surname?

  • The Consulate can only accept Report of Birth applications in the United States if the birth occurred in Arkansan, Louisiana, Mississippi, New Mexico, Oklahoma, and Texas

2. Why should I get a PSA copy of my loved one’s Report of Death?

  • Your loved one’s PSA death certificate is an important official document required for various transactions in the Philippines. You will need it if you are managing their personal affairs and estate in the Philippines.

    After six (6) months from the time of approval of the ROD, an authenticated copy from the PSA may be requested online at psaserbilis.com.ph.